Letter from Chief Executive regarding AGM Notice and Executive Board Roles & Responsibilities
6 February 2019
Dear Members' & Supporters,
In accordance with the Club’s Constitution and Rules (Rule 13.1), I am writing to advise you that the Annual General Meeting of the Club will be held at The Brightside Ground, Nevil Road, Bristol BS7 9EJ on Tuesday 30 April 2019 at 7.00 pm.
An Agenda, a copy of the Accounts for the financial year ended 31 January 2019 and any proposed amendments to the Constitution and Rules will be made available on the Club’s website and emailed to all members for whom the Club holds an email address (and by post to members on request) at least 14 days before the date of the Annual General Meeting.
At this year’s Annual General Meeting there are two vacancies for elected members of the Executive Board: Deputy Chairman, Dr Timothy Brain, stood down from the Board in December 2018 and the Chairman, Mr Roger Cooke, who will stand down at the 2019 Annual General Meeting.
The Club Constitution and Rules state:
11.13 Any Member who wishes to stand for election to the Executive Board shall notify the Chief Executive no less than 2 months before the next Annual General Meeting. (i) Any application for election to the Executive Board should be accompanied by a nomination (ii) signed by 2 Members (a proposer and a seconder) and should be accompanied by a short prospectus (of no more than 200 words) as to why the Member in question considers that he or she would be a suitable member of the Executive Board. The application should also be accompanied by a passport style photograph of the relevant Member and also specify his or her age. The prospectus and photograph will be circulated to the Members together with ballot papers in advance of the relevant Annual General Meeting.
(i) 2 months before the next Annual General Meeting is Thursday 28 February 2019.
(ii) A nomination form can be obtained from Carolyn Prosser (EA to the Chief Executive).
Carolyn can be contacted on 0117 910 8003 or by email; email@example.com
11.14 In any election for membership of the Executive Board, no Member may propose or second more than one candidate, but for the avoidance of doubt a Member may propose one candidate and second another candidate.
11.15 No more than 2 elected members of the Executive Board may have previously been employed by the Club. For the avoidance of doubt this restriction shall not apply to co-opted members of the Executive Board.
11.16 No member of the gym “BS7” (unless also a Member of the Club) shall be entitled to serve on the Executive Board.
Whilst writing, and in accordance with Rule 11.5, please find enclosed a copy of the roles, responsibilities and skills required of Executive Board members.
Representing the Club on the Executive Board is clearly a very important position and if you have any questions on what these roles entail beyond those set out in the accompanying roles and responsibilities document please feel free to contact me.
Gloucestershire Cricket is committed to building a diverse Executive Board and, as such, strongly encourages applications from individuals of any race, ethnicity (including minority ethnic communities), gender, age, sexual orientation, religion or belief, and regardless of any disability.
May I take this opportunity to wish you a very Happy New Year and to thank you for your continued support.
I look forward to seeing you at the Annual General Meeting on 30 April.
Executive Board – roles, responsibilities and skills
Gloucestershire County Cricket Club (GCCC) is an organisation whose primary purpose is to promote and foster cricket within the county, principally by the maintenance of a First Class cricket team playing in first class surroundings. It is also, however, a business with a multi-million pound turnover. As such, it needs strong day-to-day management by a paid staff, both cricket and administration based, together with an unpaid Board of Directors charged with formulating policy and strategic aims and overseeing that these are met.
The Club Constitution and Rules currently defines three specific roles within the Board of Directors and these are Chairman, Deputy Chairman and Honorary Treasurer. The Board, which is directly elected by the members, plays an important part in the running of the Club and within its makeup there needs to be a broad range of skills based around legal, financial, strategic planning, commercial, marketing and cricket matters. The willingness to act as “Ambassadors” both for cricket in general and Gloucestershire County Cricket Club in particular should also be a pre-requisite. Where these skills are not apparent in elected members, the Board has the ability to co-opt suitably qualified professionals who must be members of the Club.
When vacancies arise on the Board it is the right of any Member - properly proposed and seconded - to stand for election. The Board should indicate to the membership any particular skills they feel would be appropriate in any newly elected appointment; however having those skills should be seen as a bonus and a lack thereof not necessarily a hindrance. Following the annual election, the Board should fill any specific gaps by co-option.
Within the current Board the roles and responsibilities and those who fill them are:
Chairman Roger Cooke (until April 2019)
Deputy Chairman John Hollingdale
Honorary Treasurer John Hollingdale
Commercial Will Brown, John Hollingdale, David Jones and David Partridge
Cricket Development Will Brown, Roger Cooke, John Hollingdale and David Partridge
Community Will Brown and David Mclauchlan
Finance Will Brown, Roger Cooke and John Hollingdale
Fund Raising David Mclauchlan
Ground Development Will Brown, David Jones and David Partridge
Legal Club’s independent Legal Advisers
Strategic Planning All
Alongside these specific skills there are personal skills which mean that anyone seeking election should feel that they can add significant value both to the Board and the Club maybe by bringing fresh ideas or challenging existing ones; an involvement in having helped to run an organisation or business either within or outside of cricket would be an obvious advantage.
The commitment required from Executive Board members can be time consuming. They currently:
- Attend Board Meetings on a minimum monthly basis. Meetings are held during the day (because of the required attendance of GCCC staff and other consultants/professionals)
- Prepare/read reports and papers for Board Meetings; and
- Are regularly consulted on a variety of matters outside of meetings including conference calls
- Are required to treat all Board business as strictly confidential
- Receive no benefits for what can be a heavy workload, other than access to the Committee Room for home and away matches, away tickets (and car parking, if available) and designated Bristol car parking spaces for Chairman, Deputy Chairman and Honorary Treasurer
GCCC, in all its activities, is fully committed to the principles of equality of opportunity in cricket, and to ensuring that its employees, members and all other individuals working or volunteering for GCCC and participating in or watching GCCC’s activities are treated fairly and are able to conduct their activities free from discrimination, harassment or intimidation. GCCC in all its activities will not discriminate, or in any way treat anyone less favourably on the grounds of age, gender, disability, race, parental or marital status, pregnancy, religion or belief or sexual orientation.